Obviously, if space is at a premium (in your case you're attempting to
save space. The options under Tools | Options | Open and Save should
help if you set them such that OneNote will frequently optimize.
whitespace until needed was intended to be a compliment to the concept.
Outlook PST files.
Post by scrubberThank you for the nice reply but it does become a problem if you
backup to a USB drive and it runs out of space. I have tons of notes
by now and I am constantly trying to rearrange them to find a way to
make OneNote easier.
The search feature is nice but I have been logically arrange the
information in like folders/sections. I still havenot found a good way
to use OneNote as the information gets large. The sections got rather
large and it got too tedious reading down through them. I have been
trying to organize them into folders and sections but that has it's
drawbacks (for instance, when you try to open just one section, it
opens up all them in that folder and you again have the tediius job of
stepping through a lot of unwanted info.) I am used to Info Select and
was trying to make OneNote work but it may be too soon. Maybe I should
wait for version 2??
Anyway, moving the info around trying to arrange it so it is easier to
find related info has caused the files to all become too big to copy
to a USB drive. So I understand your point but all languages do
'garbage collection' at some point whether at the moment or later,
they still do it.
Computers are fast so the point about inefficiency is moot. Aren't
computers supposed to make things easier on us? Or are we suppoesed to
change our workstyles to accomodate the way some progrtammer decided
to code his program?
Those caveman RDBM systems you speak of still run rings around Access
and SQL in terms of speed and capabilities. So do not be too quick to
put them down.
Thank you.
Post by Erik Sojka (MVP)I'm a heavy user of OneNote and I never check the file size. It's
irrelevant to the operation of OneNote (from the user's perspective).
Don't worry about it! ;)
I just checked, and all of my notes, included printed documents, etc.
total about 45MB. I'm also in the middle of my
end-of-year-and-prepare- for-2006 cleanup, so I probably have a lot
of empty space which hasn't been reclaimed. That's 45MB out of a
20GB hard drive. I'm not woried about running out of hard drive
space due toheavy use of OneNote.
BTW, the concept of not immediately reclaiming "whitespace" is an
ancient one which probably goes back to the first RDBM systems
developed by our caveman ancestors. As long as storage space is
otherwise available, it's highly inefficient to immediately compress
and defragment a file. It's a concept used in many types of products,
including databases, and email servers.
Post by scrubberThat is not a satisfactory solution. The same happens when you move
pages around. I had a large section and moved its pages to other
sections. The 'cleaned-out' section is still the same size!!! (6MB)
If I have to "save-as" every section (file) that I rearrange, I
will be all day "saving as" and then deleting/renaming my old/new
sections. I am still getting used to OneNote and am trying to
refine my folders/sections to make best use of it without getting
buried in too many levels.
Are other people also having the problems with too much material or
too many notes/pages/sections?
Thank you and I look forward to some other ideas
Post by Benoit Barabe (MS)Unless you need the space immediately, you shouldn't worry about
files not shrinking immediately when you remove content from them.
As you keep using the file, OneNote will reuse that space. Even
if you run optimize, space is not recovered right away as we keep
some information in the file "a little longer" to increase
reliability in case something goes wrong.
However, if you need the file to be as small as it can, you can
use Save->As - which will create a clean copy.
Hope this helps,
Benoit.
Post by Andre SousaI'm a bit concerned with the space a document inserted as a picture
occupies,
Post by Andre Sousaand I noticed that when I insert a Microsoft document as a picture and
remove
Post by Andre Sousait (by deleting the page) the space it occupied previously is
not freed-up (even after performing an "optimizing section
files").
In this example I had a 104 kb word file and a 426 kb section
(the *.one file), when I inserted the document as a background
picture, the *.one
file
Post by Andre Sousajumped to 1.859 kb !!!, then I deleted the page where it was inserted and
it
Post by Andre Sousareduced only to 1.853 kb and not the original 426 kb.
I have made several test, I also tried by printing the document rather
than
Post by Andre Sousainserting it has picture (using One Note Image writer tool) and
I got the same problem, but in both cases sometimes the OneNote
files goes back to
the
Post by Andre Sousaoriginal size.
Has anyone noticed that? are there any tricks to optimize space
and avoid having your Onenote growing so fast and for inserted
pictures to occupy
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